Dwight,
I can't comment on the impact of email management systems, but for one
year (2004-2005) I worked on a project to track storage stats of 3
separate stores (email, network drive space utilized for individual and
group storage of unstructured information and a document management
system) for a period of time at a previous gig.  The document management
system "rules" mandated inclusion of record series, retention time, etc.
for each document and we used a poor man's RMS to process disposition
two times every year.  The impact of the managed vs. the unmanaged
storage was telling.  The growth rate of email for that year was 59%,
for other unstructured storage - 17% and for the document management
system 0.  The obvious implication to me was the impact that imposing
records management systems and processes has on growth of storage.  The
other implications of what the growth means.....more stuff to sift
through in litigation, etc. is the byproduct of having no management
system in place.

Mary Hilliard, CRM 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of WALLIS Dwight D
Sent: Wednesday, August 06, 2008 12:48 PM
To: [log in to unmask]
Subject: [RM] Email Management Systems Impact on Server Space

Has anyone out there in listserv land noted an impact on server space
when e-mail management systems are implemented: specifically systems
which allow for categorization of e-mail (both automatic/manual) into
groupings to which retention periods, legal holds, and disposition
decisions can be applied?

My suspicion is that the initial impact will be an increase in server
space (depending on how the system is implemented), followed eventually
by a leveling off, and, if lucky, an actual drop. At a minimum, I would
expect such systems to slow the growth of demand of server space related
to e-mails over time. If this is the case, there would appear to be some
potential ROI on implementing such systems, just based on savings in
server space.

Has anyone documented such ROI from this scenario, or seen a reduction
in server space demand from such systems? 

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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