I doubt you are storing thousands of boxes containing useless non record material in your offsite storage. Maybe your organizational filters discriminate between non record and record prior to transfer to your offsite storage? 

Chris Flynn



> Date: Tue, 19 Aug 2008 09:03:38 -0400
> From: [log in to unmask]
> Subject: Re: Non-record email retention
> To: [log in to unmask]
> 
> The realm of IT is to manage the use and application of technology. With 
> regard to corporate knowledge, records, information, transactions ( and 
> all the other euphemisms and derivative terms to describe human work 
> product for an entity), IT is equivalent to an offsite storage vendor for 
> paper records. IT is responsible for ensuring access to ESI through sound 
> decision-making with technology with respect to user needs/expectations. I 
> doubt any organization, especially one with a records manager, has an 
> agreement with an offsite storage vendor to destroy records without formal 
> advance notification or authorization. Imagine Iron Mountain destroying 
> records based on description saying "copies of testimonies" because they 
> deemed them duplicates without first consulting with the owner of the 
> records. Of course, IT can help streamline the application of retention 
> schedules for ESI through technology but should in no way be responsible 
> for dictating how long or short ESI must be retained. That is our realm.
> 
> 
> 
> Stephen Cohen
> Records Manager
> MetLife \ Legal Affairs
> 27-01 Queens Plaza North
> Long Island City NY 11101
> 212-578-2373
> 
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