Dick,
 
Thank you for this thoughtful response.  I had not considered the potential legal issues from this particular aspect before, and I'm sure it will generate some interesting discussions here!  
 
Karen
 
> Date: Wed, 10 Dec 2008 09:48:44 -0700> From: [log in to unmask]> Subject: Re: Student records questions--seeking help> To: [log in to unmask]> > Quoting K Koka <[log in to unmask]>:> > > Greetings to all!> >> > > Our Medical School is planning to digitize some of its student> >>> records and destroy the hard copy originals.> > Karen,> The common caviats apply: will the institution have the funds and the will to> migrate these records every time your tecnology changes. Can such > migration be> done without loss; how will you montitor for degradation of the records during> off-line storage? Medical student records are often called upon years later> for certification and re-certification issues and to show performance in> specialties, etc. You have an implied if not actual contract with your> students to be able to produce those records throughout their career unless> your institution has given them due notice at the beginning of their schooling> at your institution that keeping such records is their responsibility (if at> all possible). Given that, you need to look at the risk of losing the records> and the litigation that might come if your institution screws up some Drs.> career. Is the cost of storage of the hard copy worth the possible loss in> litigation. One might consider imaging and then keeping the hard copy through> one change of technology and migration to see if the commitment is > there and it> can be successfully carried out by your IT staff. This is not legal advice,> just my thoughts on the issue. Dick King, University of Arizona> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html> Contact [log in to unmask] for assistance> To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.> mailto:[log in to unmask]
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