In my role as a risk manager/auditor, I typically see most
managers/supervisors given anywhere from 30 to 90 days to sort through
the email of departed employees to declare any records that might exist
and sort out the "white noise" of just regular operational
communications.

To ease the task of extracting records quickly, it is best to consider
the role of the employee, specific projects/assignments, the business
processes performed by the employee where email is commonly used, and
the reason for departure from the company to come up with the best key
word searches that are likely to get hits on the strings of records that
might contain content relevant to a particular body of records.

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