in my past life as a law firm RM we had location codes for each attorney
office/work room/ work station (cubical) and distributed file cabinet. One
location per cabinet, not each individual drawer.
Whenever files were delivered they were scanned to the particular location.
periodically (2 or 3 times per year) we would do an inventory of an entire
office to bring up to date where the files have moved to after the Records
staff had dropped them off.
On Thu, Feb 5, 2009 at 2:51 PM, Tod Chernikoff <[log in to unmask]>wrote:
> No law firm experience here, but I did implement bar coding in a municipal
> records center/archives (warehouse environment with over 10,000
> cartons/boxes and growing/expanding), a while back and agree with Deb as to
> the granularity.
>
> We identified the room (there were rooms on 3 levels) row, shelf and bay
> where each box was located.
>
> If I were using the bar codes to inventory/track checked out items in an
> office environment I would want to be able to identify where items were last
> known to be. That is, do you, or would you consider, having staff
> periodically search the office and monitor where files are located. Some
> firms can scan files and the room (bar code each office/room) so they can
> track where things are.
>
> Just my thoughts this cold afternoon.
>
> Tod Chernikoff, CRM
> [log in to unmask]
>
> --------------------------------------------------
> From: "Rifenbark, Deb" <[log in to unmask]>
> Sent: Thursday, February 05, 2009 14:34
> To: <[log in to unmask]>
> Subject: Re: [RM] Barcodes - Records and Locations
>
>
> It depends on which office, but to me, the more granular the locations, the
>> less effort to retrieve, so in most cases, our locations include choices of:
>>
>> Office
>> Floor
>> Room
>> Cabinet
>> Row - Unit - Shelf
>>
>> Deb Rifenbark, CRM
>> STINSON MORRISON HECKER LLP
>> [log in to unmask]
>>
>>
>> -----Original Message-----
>> From: Records Management Program [mailto:[log in to unmask]] On
>> Behalf Of joe adams
>> Sent: Thursday, February 05, 2009 1:27 PM
>> To: [log in to unmask]
>> Subject: Barcodes - Records and Locations
>>
>> Hello All... a question for all the law firm Record Managers out there.
>> Assuming you are using barcodes to track records and there locations.
>>
>> To what granularity are barcodes used to indentify locations; the shelf,
>> row of shelves, records rooms etc.?
>>
>> Regards,
>> Joe
>> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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