Rikki:

Although I have seen some client's of mine that have a series in their 
retention schedule for records on "litigation hold" I consider those records 
still scheduled as per their normal series, but that the disposition of 
those records has been suspended (should they reach the end of their 
retention period before the hold is lifted).  I consider the categorization 
of those records as "held" as a condition over-and-above their series, such 
as vital records are identified as "vital" but they also have their normal 
records series categorization.

There should be a point at which counsel determines there will be no 
litigation and the hold should be lifted, granted that may be a ways down 
the road in such an instance, but as with all litigation, it will eventually 
come to an end.

In some organizations those records subject to a litigation hold might be 
pulled and segregated, but they should return to their original home or be 
destroyed, once the hold is lifted.

Hope this answered your question, if not please feel free to contact me for 
any additional information.

Tod Chernikoff, CRM
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--------------------------------------------------
From: "Zengel, Rikki" <[log in to unmask]>
Sent: Thursday, February 12, 2009 07:55
To: <[log in to unmask]>
Subject: [RM] Legal Hold Orders

Hi, Group.

I am interested in how you are handling legal hold orders?  Sometimes an 
order goes out, and no litigation comes of it.  Are you creating a legal 
hold records category in your retention schedule or are do you put them in 
some other bucket?  Thanks.

Rikki M. Zengel
Project Manager, Enterprise Records and Information Management
BlueCross BlueShield of Tennessee
Chattanooga, TN
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