-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Mrozak, Suzanne
Sent: Friday, February 13, 2009 12:35 PM
To: [log in to unmask]
Subject: Re: Email archiving retention question

Thanks to all who have responded. This has all been very helpful so far.

Just an FYI, an added complication for us is that we do not have a records retention schedule or policy in place yet, although we are working on both at the moment. IT, however, does not intend to wait for us to catch up before they roll out their "solution."

Comments? Advice?

Cheers
Suzanne

Suzanne Mrozak | Director | Global Information and Records Management Genzyme Corporation | 500 Kendall Street Cambridge, MA 02142 | 617-768-6549 [log in to unmask]


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Kevin Tisdel
Sent: Friday, February 13, 2009 1:20 PM
To: [log in to unmask]
Subject: Re: Email archiving retention question

I recently initiated an email archiving/e-discovery project with IS.  We reviewed  4 or 5 vendors products.  When we narrowed our list down to two vendors they demonstrated their products.  Both had a feature whereby you could set retention periods based on user profiles or folders.  While administratively challenging we were going to set up the following
process:
1.  The emails would be archived after 60 days.
2.  Employees would identify emails as either business records or non-records 3.  Employees would move the business records to folders with specific retention series 4.  After 90 days any email not moved to a records retention folder would be deleted.
5.  The folders would automatically process the emails based on the folders retention period.
6.  The e-discovery tool would allow us to search and put individual emails on hold, thus stopping us from inadvertently destroying records.

Both vendors stated their system could do it this way.

The project is currently on hold.

 
Kevin Tisdel
Director of Corporate Compliance
Shaw Industries Group, Inc.




You need to slow that IT implementation roll.  Have your Legal and Internal Audit Department explain the concept of discovery and "spoilation".  Then, ask them what they would like for you to bring when you visit them in prison.

LOL!  Worked for me.

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