There is thread on the list which touches on this topic, dated September
6, 2008 (search the archives and use "word and pdf" as search
parameters).
 
I cannot point you in the direction of any regulatory requirements, but
I can tell you the conclusion we came up with here.   When a document
exists in both paper and digital format, we consider the paper the
record copy, as  a) it is more difficult to alter, and  b) we cannot
guarantee that we will be able to successfully retrieve the document at
any future point, due to possible corruption during migration, obsolete
software or hardware...
 
My apologies to Steve, I know you hate paper.
 

Deborah K. Wolf, LEED(r) AP 
Records Manager, LEED Administrator

S W B R    A R C H I T E C T S 
387 E. Main Street
Rochester, NY 14604
585.232.8300
585.232.9221 fax
http://www.swbr.com <http://www.swbr.com/>  

"Each day that passes is a triumph for an archive, for each day some
mere scrap of paper permits justice to prevail...As a rule the papers of
a given generation are seldom required after their reception and primary
use; but when all personal touch with that period has ceased, then these
records assume a startling importance, for they replace hands that have
vanished and lips that are sealed." - Arthur G. Doughty, 1924 

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