Listserv ARMA members:
I echo Doug's statements below. Being back from travel, I have been able
read the postings on this topic. I will try to address as many as possible:
1. The EMC strives each year not only to insure fair and impartial
elections, but also to refine processes to make the voting secure as well as
simple for member participation. We believe ARMA has made great strides
here, and we continue to improve. We appreciate all the feedback with
relation to the voting process.
2. As with any use of technology, it is not perfect. We did have some minor
glitches this year as was noted on an earlier posting; however, we quickly
identified the issue and worked to remedy it as quickly as possible. For a
few of you, this was the delay you witnessed in the re-issuance of your
ballots. The issue that occurred was related to the old AMS system, so given
we have implemented the new system, we do not foresee the issue should arise
in the future. We appreciate your patience.
3. This year, we not only sent member announcements and reminders, we did
the same on this listserv and specifically targeted the Regions and
Chapters. We believe these additional marketing pushes assisted in the
increase in voting for this year. The Regions and Chapters definitely
shined through and very quickly contacted their members with reminders.
4. While we unfortunately had to cancel the Candidate Forum at the Las Vegas
Conference, this was a one-time event. We will have a Candidate Forum in
Orlando and the current EMC is committed to its continuance.
5. We do receive a lot of great ideas and feedback from our members with
relation to the election process. We do look into these ideas. We have to
factor in a lot of issues when we analyze these such as cost, conference
space, timing, and policy. Of course we cannot implement all ideas, however
great they may be. Ones we are able to and decide to implement may take a
budget cycle or two to get implemented given one or more of the other
factors listed.
6. As you know, we are implementing a new two-committee structure with the
intent to be more nimble and pro-active in decision-making and provide our
members more volunteer opportunities. It may take some cycles to start
seeing the benefits of this change, but I think once you start seeing the
benefits, you will be pleased.
Thank you for allowing me the opportunity to respond to your comments,
concerns and ideas.
Sincerely,
John
John P. Frost, CRM
President/Chair of the Board
ARMA International
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Allen, Doug
Sent: Thursday, February 19, 2009 3:29 PM
To: [log in to unmask]
Subject: Re: [RM] ARMA 2009 Election Results
Bill,
Thanks for your thoughts here..... A couple items of interest for you
and for others - and remember I'm now speaking on my "own hook" not as a
spokesperson for the board. Only John Frost is authorized to speak for
us as a group.
(1) As a member, I would certainly like to see higher turn-out and more
involvement....perhaps more question-and-answer opportunity for members
as well... However much I would like to see it, our turnout issues
remain a bit stubborn and difficult to move.
(2) On communication - Members may not hear specifically from any
particular Director or from any particular officer during the year -
unless they attend the business meeting. However, that's not always the
case. A number of Directors and Officers are involved in Chapter
meetings, and we always have a board member in attendance at Region
Leadership Conferences. Some of what our members see through the
information that they receive from HQ is the result of board member,
volunteer, AND HQ staff work....so board members certainly do put in
time and do valuable work.
(3) As for your personal challenges with access to email Bill...I
appreciate your previous note to me and sent it on to HQ. I'm happy to
say that we do have an Association Management System that by and large
installed well, and that we hope will make life much easier for HQ
staff, and for ARMA members. However, it's not unusual to notice key
issues or problems arise. We've seen some of that already, and a number
of us have made note of such issues and passed the info. along to HQ.
Now, back to Bill's closing remarks.... I was very gratified that my
home chapter, the Austin Chapter did send out notification on the
looming deadline. The Austin Chapter does a great job of communicating,
as do several others. As for your question of how much time chapters
allocate to hearing about INTERNATIONAL matters, since we're are ARMA
International, I'm not entirely sure..... However, I know that they do
hear about at least some of the activity at that level whenever I attend
or speak to a chapter.
Doug Allen, CRM, CDIA+
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