Here is another citation related to last week's discussion on converting
paper records to digital and retention of the digital as the primare
copy:

Federal Acquisition Register (FAR) Subpart 4.7 Contractor Records
Retention

4.703

"(c) Nothing in this section shall be construed to preclude a contractor
from duplicating or storing original records in electronic form unless
they contain significant information not shown on the record copy.
Original records need not be maintained or produced in an audit if the
contractor or subcontractor provides photographic or electronic images
of the original records and meets the following requirements: 
(1) The contractor or subcontractor has established procedures to ensure
that the imaging process preserves accurate images of the original
records, including signatures and other written or graphic images, and
that the imaging process is reliable and secure so as to maintain the
integrity of the records. 
(2) The contractor or subcontractor maintains an effective indexing
system to permit timely and convenient access to the imaged records. 
(3) The contractor or subcontractor retains the original records for a
minimum of one year after imaging to permit periodic validation of the
imaging systems."

Gary Link, CRM
Astorino
Pittsburgh, PA 15222
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