And if you read further about the DCAA (Defense Contract Audit Agency) and I 
believe the DCMA (Defense Contract Management Agency) who deal heavily in 
these areas, you will find that electronic records, at least in terms of the 
audit processes, is what the want to be able to collect.

Tod Chernikoff, CRM
[log in to unmask]
(in Phoenix this week)

--------------------------------------------------
From: "Link, Gary M." <[log in to unmask]>
Sent: Monday, February 23, 2009 08:11
To: <[log in to unmask]>
Subject: [RM] FW: [RM] Media Type Requirements - or Paper vs. Plastic...

> Here is another citation related to last week's discussion on converting
> paper records to digital and retention of the digital as the primare
> copy:
>
> Federal Acquisition Register (FAR) Subpart 4.7 Contractor Records
> Retention
>
> 4.703
>
> "(c) Nothing in this section shall be construed to preclude a contractor
> from duplicating or storing original records in electronic form unless
> they contain significant information not shown on the record copy.
> Original records need not be maintained or produced in an audit if the
> contractor or subcontractor provides photographic or electronic images
> of the original records and meets the following requirements:
> (1) The contractor or subcontractor has established procedures to ensure
> that the imaging process preserves accurate images of the original
> records, including signatures and other written or graphic images, and
> that the imaging process is reliable and secure so as to maintain the
> integrity of the records.
> (2) The contractor or subcontractor maintains an effective indexing
> system to permit timely and convenient access to the imaged records.
> (3) The contractor or subcontractor retains the original records for a
> minimum of one year after imaging to permit periodic validation of the
> imaging systems."
>
> Gary Link, CRM
> Astorino
> Pittsburgh, PA 15222
> [log in to unmask]
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already 
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the 
> message.
> mailto:[log in to unmask]
> 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]