Sharon,

The requirements (they are not "guidelines" as you mention) from NARA are 
very clear on this topic.  As long as the federal agency complies to 36 CFR 
1234, including documenting that the electronic image is the record, and 
that destruction of the paper source document is the normal business 
process, they should be fine.  Make sure that the systems integrator 
engages the records officer of the agency and that they all fully 
understand the context of section 1234.  This is afterall, the compliance 
roadmap for electronic recordkeeping systems in the federal government.

And, yes this activity is done frequently and applied throughout the 
federal government.  It is especially easy when dealing with temporary 
records (versus permanent).


Lee Michael, CRM
National Renewable Energy Laboratory
Golden, CO

<snip>
>My client, a federal agency, is in the process of implementing a new
>financial management system.  When the new system is deployed, all invoices
>will be imaged and saved to the system.  The agency would like to destroy
>paper copies of imaged invoices, after the invoices have been paid.  I read
>the NARA guidelines. 
<snip>

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