I allow for that point of contention. I was just trying to look at it from a
different view since there are probably as many opinions as there are people
on this continuum.
My only point is that I would much rather prefer a mirror list of what I
sent to be destroyed to indicate that in fact the items on my list were
destroyed. It's a good CYA for all without having to describe the process,
delve into statistics, etc. That and the fact that I am not quite as
trusting as most people. For me, I feel that I would be short-changing my
company to do any less.
Overkill? Possibly...It's just an opinion.
Thanks for the dialogue!
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Lorinda Kasten-Lowerre
Sent: Wednesday, April 01, 2009 12:47
To: [log in to unmask]
Subject: Shredding Process re Certificates of Destruction
Hi, Chris,
"If they provide that they destroyed x cubic feet of your records, that
could be phone books, paper cups, or anything. A lawyer would have a field
day with that one."
If there is a procedure that the incoming certificate of destruction,
however worded, be stapled to the listing of records sent to destruction
then filed, the opposing attorney can try, but a well-prepared RM should be
able to describe the process in detail, whip out the statistics on when the
procedure was initiated, how many years of certificates are in storage and
a recent audit showing how many or what percentage had missing certificates
of destruction or incomplete destruction listings. I believe the courts
still allow the regular course of business argument, unless the regular
course is totally illegal.
Lorinda Kasten-Lowerre
Records Management Analyst, Senior
American Honda Motor Co., Inc.
Torrance, California, USA
Member - The Orange County Chapter of ARMA International
[log in to unmask]
<Check out Orange County California ARMA's website at ocarma.org
Larry Medina - "RM makes the rules; IT provides the tools".
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