Lots of considerations which you are likely aware of. For permanent records, electronic media may face issues of obsolescence over time which likely would require migration. Depending the original platform your electronic records were created on, migrating from one platform to another might require compromising some aspect of the record or metadata. With software cycles the way they are (I learned on WordStar in the 1980s) it might have to be migrated every 10 - 20 years to assure it can still be examined so in addition to the audit of the original system, you may need to provide the procedures for migration each time as well. It is true electronic records can be substituted for hardcopy in many cases with requirements to document/test and audit the processes. You would also want to document test and audit backup processes if these permanent electronic records are to remain live online. If they're offlined then you'd want to test the ability to bring them up on a periodic basis to assure the media they are stored on remains viable.
My colleague here in Fort Worth, Angie Fares may comment on this as well. She has much more background then I with this.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Mckeage, Anne
Sent: Friday, April 03, 2009 1:31 PM
To: [log in to unmask]
Subject: keeping records only electronically as the copy of record
Hello,
I am having an increasingly hard time selling microfilming as the only way to keep corporate records permanently. People seem to think that electronic records are permanent as long as they are backed up daily, weekly, monthly by the dept that runs the corporate computer servers.
Am I a complete luddite? I do not trust an electronic record and a back up system to keep anything permanently.
I understand that the electronic record is increasingly acceptable as a copy of record if the corporation can prove that their system doesn't allow the records to be tampered with, if the electronic record, can be validated as original. Is this true? But what is the state of the electronic record as a permanent copy of record?
Thanks for any help you might give me on this.
Anne McKeage
Archivist/History of Health and Medicine Librarian
HSC 1B31
Health Sciences Library, McMaster University
Email: [log in to unmask]
Phone: x22928
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Gordy Hoke
Sent: Wednesday, April 01, 2009 1:29 PM
To: [log in to unmask]
Subject: [RM] Heard at AIIM
I am at AIIM's international conference running through tomorrow in Philadelphia.
At a conference session this morning, I heard a vaunted content management consultant use the phrase "Records Management Vendor". I bristled!
While vendors sell useful tools with RIM functionality, to me, the phrase "Records Management Vendor" is an oxymoron.
Records Management is a discipline, not a product. You can't sell a discipline, only the tools to practice it.
Unfortunately, this is an example of how many ECMers misunderstand RIM. AIIM is focused on selling products to make money.
While RIM must always consider economics, and we need to build a business case for our work, our first goal is to get it right, that is, meet the goals and needs of our organizations.
Gordy Hoke
Gordon E.J. Hoke, CRM
http://gejhoke.googlepages.com
T: 1.507.534.2293
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
