Michel, off-site storage of inactive records (I assume that's why you're using the term 'archiving') is almost always less expensive than on-site storage.

It may also be more secure (if that is important to you), as the records are normally stored in boxes that are identified only by a unique container number, which ties into more detailed information in a controlled-access records management database.

In addition, a properly-designed storage facility will have fire-detection and fire-suppression systems appropriate to the storage of high fuel-load materials (offices normally do not).

With respect to your question about "quality control of records", it's not clear to me what you mean by this. Can you clarify?

Best regards.


----- Original Message -----
From: Records Management Program <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Fri Apr 24 17:15:45 2009
Subject: [RM] Get your thoughts

Hi Folks,

Just want to get some your inputs about the following aspects:

1). Archiving of records = Storage (onsite or off-site) before the disposal period - What do you think?

2). What will be a best standard method for conducting a quality control of records? 

Thank you in advance for all your thoughts.

As a records person, I love it and I continue to learn every day even if it is a small question. 

Best regards,

Michel El Salsero

Document Manager

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