I don't find it so disturbing as you're using the "institutions"
equipment, electricity and time. Permission or not, I wouldn't expect it
to be personal nor would I expect right of privacy. I would just use MY
computer on MY time. In my opinion, I find it appropriate.

Steven D. Morgan
Records Manager, C.J. Segerstrom & Sons
Costa Mesa, CA
714.438.3228 Phone
714.546.9835 Fax
Information is the currency of democracy. (Thomas Jefferson)
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Carolyn Heald
Sent: Tuesday, April 28, 2009 6:02 AM
To: [log in to unmask]
Subject: Personal records at work

Ontario's Information and Privacy Commissioner recently ruled that an 
employee's personal email about the employee's volunteer activities is 
considered to be in the custody and control of the institution if it 
resides on the institution's servers, and is therefore subject to access

to information legislation, even if it has nothing to do with the
business 
of the institution.  In this particular instance which concerns a 
municipality, the city's computer policy permits its employees to use
the 
email system for such activities.  Further, under its records retention 
schedule, such records are considered transitory.

I find this ruling quite disturbing, so I'd like to know if this issue
has 
come up in other jurisdictions and how it been resolved.  Thanks.

The order can be found here: 
http://www.ipc.on.ca/images/Findings/MO-2408.pdf
 
Carolyn Heald | Director, Records and Information Management |
Information 
and Privacy Office | York University | 4700 Keele Street, N945 Ross | 
Toronto, ON  M3J 1P3 | 416 736-2100, ext 20398 
This electronic mail (e-mail), including any attachments, is intended
only 
for the recipient(s) to whom it is addressed and may contain information

that is privileged, confidential and/or exempt from disclosure.  No
waiver 
of privilege, confidentiality or any other protection is intended by 
virtue of its communication by the internet.  Any unauthorized use, 
dissemination or copying is strictly prohibited.  If you have received 
this e-mail in error, or are not named as a recipient, please
immediately 
notify the sender and destroy all copies of it. 


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