Barbara, there are four factors that matter with shelf labels:

1. Composition:  you want to use labels that are durable, so look for
the term "permanent". These can be paper, metal foil, metalized plastic,
or plastic such as Mylar (PET).

2. Mounting:  choice of adhesive or riveted. Adhesive is easier and
cheaper, but riveted is tougher.

3. Printing:  while you can print labels on inkjet printers, I recommend
you use "laser" printing--and spot-check the labels (rub your finger
vigorously to see if the printing comes off).

4. Symbology (for bar-coded labels):  try to use a very common bar code
symbology, such as Code 39 (= "3 of 9"). Bar coding is worthwhile even
in a small storage facility.

Best regards.

Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax:  212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Barbara Saxton
Sent: Wednesday, April 29, 2009 15:38
To: [log in to unmask]
Subject: [RM] Shelving labels

I have worked for a municipal government for almost 12 years, but have
been overseeing the records management program for only the past couple
of years.  We have obtained a new space for our (small) off-site storage
facility and will be moving everything sometime in the next few months. 
The labels on our current shelves were simply typed and printed on
cardstock and taped in place (i.e. A101, A201, A301, etc.).  They have
served us well for almost 20 years, but we want to look into other
options before starting the labeling process for the new space.  I
believe there are magnetic types you can write on and attach to the
shelves, but do they get knocked off when you're pulling and replacing
boxes?  Will I come in after an earthquake and find them all on the
floor?  We do not have a need to be able to change the labels or move
them around from place to place.
 
If anyone knows of specific vendors or products made for labeling
shelves, I would appreciate the info.  I've learned a tremendous amount
from reading the listserv over the past 6 months and appreciate everyone
sharing their knowledge and experience.  Thank you!
 
Barbara Saxton
City of Tukwila (Washington)
[log in to unmask] 
 
 
 
 

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