Having worked at a university once, where professional 
development/participation is required. Work produced for professional 
development was performed under what amounted to release time. I think it 
was 8 or 10 hours a month during which one could write papers, prepare 
talks, perform administrative work, etc. on behalf of a professional 
entity (like Archivaria). This allowed the archivist/librarian to do 
profession-oriented work outside the scope of job duties and employer 
requirements. This removed the university from owning the work product 
produced during work hours. Therefore, records created within the scope of 
job requirements carefully excluded this category of professional work 
product. That said, saving/keeping the work on university servers and hard 
drives does not eliminate the original issue of ownership and access. 

In terms of records of an organization, like Archivaria, could a deal be 
struck with York University, where the university is made the official 
home of Archivaria? At Yale, there were a number of organizations who in 
essence "rented space" on campus. They 're separate entities but are able 
to exploit University resources like any other university department. On 
the surface they appear to be university - listed in staff directories, 
university URL website, included in all HR benefits, and so on. The school 
got to claim the organization as a permanent member of its community.

One such deal enacted in the late 1800s I think, involved the American 
Oriental Society making Yale its home. Decades later, when the AOS 
administratively relocated to another campus (probably something to do 
with a conflict of big egos on campus) they attempted to pack up their 
holdings when Yale administrators took out the agreement and pointed out a 
little noticed condition. It stated that if the AOS were ever to move off 
Yale's campus, Yale would take full possession of their research materials 
and integrate them in the university's library holdings. To this date, the 
AOS occupies a 2 floor space in Yale Sterling Memorial Library where its 
own library is shelved, separate from Yale's holdings and retains Yale as 
its address.

If you do end up making a deal with York University, read the fine print.


Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY  10036-6796
212-578-2373
[log in to unmask]
The information contained in this message may be CONFIDENTIAL and is for the intended addressee only.  Any unauthorized use, dissemination of the information, or copying of this message is prohibited.  If you are not the intended addressee, please notify the sender immediately and delete this message.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]