Dwight,
I agree that drafts in the areas of land use and planning are significant when the plans change. The same holds for engineering drawings. The red-lines are useful when following the decision trail when a firm modifies a design. The thought process (and justification to modify the design) from concept to production is often important evidence during product failure lawsuits. In one engineering firm in which I worked, we kept the red-lined engineering drawings as long as the keep samples to support the company's justification for modifying a design in the event of such a product failure.
Linda Buss, MA, CRM
----- Original Message -----
From: "WALLIS Dwight D" <[log in to unmask]>
To: [log in to unmask]
Sent: Thursday, May 14, 2009 12:11:00 PM GMT -07:00 US/Canada Mountain
Subject: Re: [RM] When is a document not a document
Jesse, as Luciana points out, it really depends on context. My previous
posting referred to what - at the time - were fairly mechanical rules
that didn't necessarily take context into account. I would tend to avoid
these. Another example of where drafts provide important documentation
is in land use and transportation planning. Such planning often produces
draft plans that are then used to illicit community stakeholder input in
formal, documented ways. The drafts then serve as important records of
how the final plan was developed, by documenting the changes made
through community response.
Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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