We keep software licenses for 1 year after the software is no longer used in any of our systems.  Because we alternate replacement of our work stations and some servers every 3 years, we have old software still in use in some after new software has been installed in others.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Cooper, Dawn R.
Sent: Tuesday, May 19, 2009 12:20 PM
To: [log in to unmask]
Subject: [RM] Question on retention of software licenses

I would like to get some perspectives from those that deal with software licenses, from any industry, including Federal government.  I am a Records Manager with the Dept. of Veteran Affairs and have discovered that software licenses are not on our Records Schedule.  I am submitting the issue to NARA for inclusion and need to recommend a retention period.  Any suggestions?  Thank you - Dawn


Dawn Cooper
Program Assistant
National CMOP IT Program Office
Department of Veteran Affairs
3675 E. Britannia Dr.
Tucson AZ 85706
520-209-3009
 

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