Jesse says:  3. No - in my organization everything is a record. You're an 
idiot. Etc.
This is often the most interesting one to me, particularly since it isn't
(or at least hasn't been) a very common approach, even in highly litigated
environments or FOIA/Public Records Act/etc.-covered environments. We had
this discussion in a chapter seminar I delivered early last year and I
thought there would be blows!

So, if we as records professionals can't come to a consensus, how are we 
to communicate the records message to others?  Many people have strong 
feelings about this as Jesse has discovered and each organization has 
their own rules.

In records 101, didn't we learn that a record has to be declared. 
Basically, this means that someone (preferably the RM) has to make a call 
regarding this.  Of course, for some of the information which we manage, 
the choice is easy.  For other information, it is not.  Some say the 
drafts are documents and only the final copy becomes a record.  Other say 
that the drafts and the final copy are both records.  So where does this 
leave us....with the notion that records management is different for each 
organization.  Sure the basic principles remain the same, but 
interpretation is part of records management.


John Annunziello, ermm
Manager, Records and Information 
Toronto and Region Conservation Authority
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"Information is a corporate, strategic asset that needs to be managed"

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