I can't speak to knowing all state/federal requirements, but my personal thought is that the content is non-record. I see this type of software as simply another tool that aids us to quickly produce what is needed. It is the document or result set that it generates that should be captured in a DMS or RMS if the document matches the record definition for the organization, not the parts. The body parts themselves if standardized should be captured as a record by the initial creator of the part establishing the standard for the organization. Hard to define in a quick email, but hopefully, provides food for thought.
Would be interested in others thoughts.....
Deb Rifenbark, CRM
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Deb Rifenbark, CRM
Chief Records Officer
Stinson Morrison Hecker LLP
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Kansas City, MO 64106-2150
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Rich Wilson
Sent: Wednesday, July 22, 2009 12:18 PM
To: [log in to unmask]
Subject: Fwd: Desktop Collaboration Issues
Sorry for the cross posting,
I am posting this for a someone who is not on the list:
I have not found anything on this subject, so thought I would ask the experts. J Is there any state and/or federal requirement, that addresses how records generated via desktop collaboration technologies are to be captured and managed? Have you heard of any best practices that might apply? Any thoughts or ideas how this might be managed?
Thank you,
Rich Wilson
Records Management Supervisor
Government Records
2301 Central Ave
Cheyenne, WY 82002-0001
Phone: 307-777-5586 Fax: 307-777-7044
E-Mail to and from me, in connection with the transaction of public business, is subject to the Wyoming Public Records Act and may be disclosed to third parties.
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