I realised later that I left out the two InterPARES reports (don't kill me yet, Luciana!).

InterPARES is the International Research on Permanent Authentic Records in Electronic Systems (InterPARES). InterPARES is based at the School of Library, Archival and Information Studies at the University of British Columbia, in Vancouver, British Columbia, Canada.

The reports are available at http://www.interpares.org/.

InterPARES 1 was initiated in 1999 and concluded in 2001. It focused on the development of theory and methods ensuring the preservation of the authenticity of records created and/or maintained in databases and document management systems in the course of administrative activities, and took the perspective of the preserver.

InterPARES 2 was initiated in 2002 and concluded in 2007. In addition to dealing with issues of authenticity, it delved into the issues of reliability and accuracy during the entire lifecycle of records, from creation to permanent preservation. It focused on records produced in complex digital environments in the course of artistic, scientific and governmental activities.

Fred

-----Original Message-----
From: Grevin, Fred 
Sent: Friday, August 07, 2009 15:35
To: 'Records Management Program'
Subject: RE: [RM] Signatures on Electronic Records

Some references:

1. A French researcher, Jean-François Blanchette, published in 2006 a most interesting document titled "The digital signature dilemma". It considers the digital preservation issues, which most publications and commentators ignore (a most unwise decision, IMHO). It's available at http://polaris.gseis.ucla.edu/blanchette/papers/annals.pdf.

2. In June 2009, the U.S. National Institute of Standards and Security (NIST) produced FIPS 186-3 "Digital Signature Standard (DSS)", which may be helpful. It's available at http://csrc.nist.gov/publications/fips/fips186-3/fips_186-3.pdf. See also http://csrc.nist.gov/publications/PubsTC.html#Digital Signatures for the full library of NIST publications on digital signatures.

3. John Montaña and Brent Gatewood (both of PelliGroup) delivered at the ARMA 2007 Conference a presentation titled "Please E-Sign on the Bottom Line". It should be available from the ARMA Web site but, if not, you can probably get it from PelliGroup.

4. NARA produced a publication titled "Records Management Guidance for Agencies Implementing Electronic Signature Technologies" (18 October 2000). It's available at http://www.archives.gov/records-mgmt/faqs/pdf/electronic-signiture-technology.pdf.

5. I would be REAL CAREFUL about using the New York State (or anyone's) policy wholesale; see Christian Meinke's previous posting today for "reasons why".

Best regards--and good luck.

Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax:  212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA

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