I'd be interested in the same.  We've been looking at policies/procedures 
for retention of these types of media.  Of course, the retention seems so 
tricky on these due to the relative short "shelf life" of the media.  One 
other issue we have to think about is longevity of the software - ie, does 
it make sense to retain a hard drive for 4 years if the data on that drive 
can not be accessed beyond 2 years?  Or do we need to convert the data on 
that drive at 2 years so that it can be retained for 4?  We may have 2 
harddrives, one with data in Summation, the other with images in .pdf 
format.  These two would obviously have different retention issues.  So 
how do we address the specific product issues AND create a uniform 
policy/procedural guide for electronic media?  This is an issue we are 
just beginning to touch on...so I'd be interested in any and all 
information the group has on this.

______________________________________________________________________
Leslie D. Saravia • Records & Docket Manager
JONES DAY • 2727 N. Harwood • Dallas, Texas • 75201 
DIRECT: 214.969.3613 • FAX: 214.969.5100 • EMAIL: [log in to unmask]



"Mary R. Ott" <[log in to unmask]>

Sent by: Records Management Program <[log in to unmask]>
08/10/2009 08:24 AM
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Subject
Flash Drives, DVD, Blue Ray & HDD






Good Morning --

I've been asked to find out if anyone on the listserv knows of any 
standards for flash drives, DVD, Blue Ray & HDD that addresses long-term 
storage of records (archival standards)?

Thanks in advance for any/all responses. 
 

Mary R. Ott, Records Information Management Specialist 
Secretary of State - Record Management Division 
440 South 8th Street, Suite #210
Phone: (402) 471-4184  Fax: (402) 471-2406
Email  [log in to unmask]

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