The applications are referenced infrequently (3-4 times/month); when
they are, it's usually because someone owes the library hundreds of
dollars and they are complaining that they either never signed anything
stating that they will pay, or claim that they aren't responsible for
the acquiring their card in the first place. We usually retrieve the
signed applications to prove otherwise. This seems to be happening more
and more frequently in these hard economic times.
Going forward, we are changing the library card application to a
full-sheet, one-sided document, but we still need a storage solution,
since I estimate that we currently have about 450 cubic ft of records to
store and sift through and the number is growing.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Peter Kurilecz
Sent: Monday, August 17, 2009 10:58 PM
To: [log in to unmask]
Subject: Re: Advice on scanning documents for storage and retrieval
On Mon, Aug 17, 2009 at 4:30 PM, Bass,Sheryl <[log in to unmask]> wrote:
>
> I've been appointed the project lead on a RIM project for our library.
> My first obstacle is figuring out what to do with our half-sheet,
> double-sided, card stock library card applications that we have
stored.
>
since these are library card applications what is the reason for
scanning
them? How often are the application cards referenced after the
application
is approved? just some thoughts
--
Peter Kurilecz CRM CA
[log in to unmask]
Richmond, Va
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