We are looking into that option. There is a module available that would
allow us to offer that option to patrons, but it is costly, and there
will be patrons that will not be able to use the electronic form. The
higher-ups aren't sure that it will save that much staff time. In my
humble opinion, we should be moving to this web-based format, because it
gives patrons another service option, but change can be a bit slow.
I also very much agree with you about not digitizing old apps. Our
active period for library cards is 3yrs and the State Guidelines only
recommend retention during the active period. It makes more sense to
start anew with the change in application. I don't get to make the
decisions, but I think I can make a pretty strong case against it.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Stephen Cohen
Sent: Tuesday, August 18, 2009 9:22 AM
To: [log in to unmask]
Subject: Re: Advice on scanning documents for storage and retrieval
Will the new application form become an electronic form/web form?
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
[log in to unmask]
Please consider the environment before printing this e-mail
...Going forward, we are changing the library card application to a
full-sheet, one-sided document, but we still need a storage solution,
since I estimate that we currently have about 450 cubic ft of records to
store and sift through and the number is growing.
The information contained in this message may be CONFIDENTIAL and is for
the intended addressee only. Any unauthorized use, dissemination of the
information, or copying of this message is prohibited. If you are not
the intended addressee, please notify the sender immediately and delete
this message.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
