Greetings,

 

I have inherited a MASSIVE amount of unstructured documents stored on a
shared drive (we know of millions docs... so far).

 

When the policy was written some years ago (with little input by the
records personnel at the time), our legal team stated that to archive,
individuals should simply burn docs to CD-ROM & hand list the files on a
form.  Needless to say, I am NOT a fan of this process.

 

Now we have millions of docs, because no one followed that procedure
over the years.

 

Questions:

1.	Do you have suggestions or examples of how you handled this type
of situation in the past?
2.	How did you organize the files to allow for destruction of
documents from one or more disks without interrupting the retention
cycles for other docs / info?
3.	Did you do a re-org. of the folder structure before deleting or
moving files?

 

Any suggestions on how to contain this "chaos" will be much appreciated.


 

Brad Furlow

Records Manager

Denver, CO 80237

Ph: (720) 977-3448

Email: [log in to unmask]

 


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