We first did a presentation for the CEO and his senior staff describing the program. That was arranged by our sponsor, the Chief Legal Officer. At the end of the presentation, the CEO turned and said to his staff that this was an important initiative - something we (the company) needed to do. Then he asked what he and his staff could to help. (Doesn't get much better than that, I imagine!) We followed up by drafting a memo for the CEO to distribute via our intranet (which reaches everyone in the company). We ran it by the CLO first. He made a few changes and then passed it along to the CEO, who made a few minor changes of his own, and then it was posted. We copied it to our program's "community" on our intranet, where it still sits for people to see when they visit.
Hope this helps!
Cheers
suz
Suzanne Mrozak | Director | Global Information and Records Management
Genzyme Corporation | 500 Kendall Street Cambridge, MA 02142 | 617-768-6549
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Link, Gary M.
Sent: Monday, October 26, 2009 8:45 AM
To: [log in to unmask]
Subject: Management Directive
It is an axiom of records management that when starting a records
program at an organization you must get buy-in/backing from senior
management, preferably via a management directive or some form of
management communication.
I am looking for people WHO HAVE OBTAINED said management communication
who might share with us the format that it came in: was it a published
directive?In what format? A memo? Distributed how? Paper? Email?
Intranet?
Please, I am not interested in theory or musings from people who haven't
obtained these, as I have theory and musings already.
Thanks,
Gary Link, CRM
Pittsburgh, PA
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