Just an observation:
In these days of heightened security and desire for ID document
integrity, we see more people coming into our office for birth records
only to begin arguing that their birth record is not "accurate." "John
Paul Jones" has always been known as Paul Jones. Paul Jones appears on
his old passport, on his Social Security card, on his voter registration
card, on his service record. Now "Paul Jones" can't get a new passport
because his birth certificate says his name is "John Jones" and no other
record matches.
New Hampshire allows "corrections" to birth certificates with three
proofs that the original record was in "error." Up until this point in
time, perhaps no one ever challenged "Paul Jones" on using his middle
name as his first name; now they will. The older that evidence is, the
more likely the State Bureau of Vital Records is willing to authorize a
change. Those first-grade school records actually might come in handy
65 years after-the-fact. If Mr. Jones has been known as "Paul Jones"
since his baptism and first day at school, then maybe a case can be made
that the birth record inverted his first and middle names.
Sometimes there are pretty strange and rare instances when these old
records prove useful.
Forever is a long time, though. Even I will admit that some records
classified as permanent probably really shouldn't be. Give them a
hundred year retention period, if need be. But a permanent label should
be applied with some restraint.
Paul Bergeron
City Clerk
229 Main Street
Nashua, NH 03060
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Alice Young
Sent: Wednesday, January 27, 2010 10:11 AM
To: [log in to unmask]
Subject: Re: [RM] Records Management Myths?
I'm with Brian on this one.
Permanent means NEVER EVER seeing destruction, right? Now, while I
agree with the permanence of minutes and agendas and land records and
birth/death certificates, what becomes of a child's grade reports after
100 years past his/her college graduation? Will the 5th and 10th
generation really care what great-grandfather made in Economics or
Mathematics? Where did we get such an idea that it's a "permanent"
record?
Some things that are done in this age just make me scratch my head and
go "Uh?"
All is well here in the beautiful state of Florida and I hope with you,
too!
Alice
Alice B. Young
Records Management Administrator
Greater Orlando Aviation Authority
407-825-2060 voice
407-825-2526 fax
[log in to unmask]
Do you know where you are going?
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Ralph Better
Sent: Wednesday, January 27, 2010 10:06 AM
To: [log in to unmask]
Subject: Re: [RM] Records Management Myths?
OK, I'll bite. What is your issue with permanent records?
Ralph Better
On Tue, Jan 26, 2010 at 3:00 PM, Records Management <[log in to unmask]>
wrote:
> Here's my contribution...
>
> PERMANENT Records...
>
>
> Brian A. Moriki
> Assistant Vice-President & Manager
> Records Management Department
> First Hawaiian Bank
> P.O. Box 1959
> Honolulu, HI 96805
> 808-844-3056
> 808-844-3953 (fax)
> email: [log in to unmask]
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Furlow, Brad
> Sent: Tuesday, January 26, 2010 10:55 AM
> To: [log in to unmask]
> Subject: Re: Records Management Myths?
>
> One that I keep hearing from people is that electronic files can't be
> records. :)
>
>
> Brad Furlow
> Records Manager
>
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