<Records managers must be aware and knowledgeable of archival concerns to ensure that the selected records eventually make it to the archives, and archivists must be aware and knowledgeable of records management practices to ensure that records of historical value are preserved.>

Well said!  It was to this point that the "permanent" retention value was established.  If I, as a records manager, recognize the potential historical value of a record (or document) then I apply the permanent retention value in the schedule.  It can be further identified by a statement to transfer the record to an archival repository, if one exists.  In the private sector such a repository does not always exist, but the historical records still need to be identified and preserved.

One other point that has been raised - "vital" does not equal permanent.  Very, very, very few "vital" records have permanent value.  Records such as contracts or payroll or accounts receivable, necessary for business continuity following a disastrous event, have finite retention periods.  Yes, permanent records like deeds and charters are essential to continuity. However, many records necessary for expedited business recovery and continuity are of shorter retention values - less than 10 years.  Vital records protection is one area where the business and operational needs require consideration. 

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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