Ultimate Consulting seeks
Manager of Records – Law Firm

This exempt employee is responsible for operational management of the
firm-wide records management program.  The position is based in Dallas,
Texas.  Client is seeking the most qualified candidate and relocation
assistance is an option.  This position reports to the Director of Records.

Primary Responsibilities:
The Manager of Records will enforce firm-wide compliance of the firm’s
records management policy; educate attorneys and staff with regard to the
firm’s policies and procedures relating to records management; supervise
regular audits of firm records; identify vital records, and establish
rotation procedures, both for onsite and offsite storage; ensure compliance
with client requests; and supervise records staff.


Tasks Performed:
Incumbent will ensure that all administrative and client files and records
are accurately entered in the Elite Records Management System, barcode
labeled, tracked and securely stored in onsite and/or offsite storage;
responsible for fulfilling internal client requests for retrieval of client
files and records on a timely basis, providing superior customer service;
ensure that files and records are stored and destroyed in compliance with
the firm retention schedules, and for identifying and safeguarding files and
records placed on hold from destruction; ensure standards for recordkeeping,
filing, and classification of physical and electronic documents are met;
coordinate storage, retrieval, and disposition of records; and perform other
related duties as assigned.

Job Experience and Qualifications:
3 + years of supervisory experience in Records Management within the legal
profession.
May consider someone working in a corporate legal environment.

CRM Candidate Preferred, High School diploma required, BA/BS preferred.

The Manager of Records must have the ability to meet deadlines and work
under pressure; work independently in a large office environment, yet be a
team member; and focus on taking responsibility for assigned area and
delivering solutions. A high level of professional and ethical standards in
communication with client service professionals at all levels within the
firm is a must. Proficiency in Microsoft Office applications is required.
Familiarity with Elite, Legal Key and Metastorm is preferred.

Qualified Candidates send Resume to:  [log in to unmask]  

Thank you, 


Terry L. Stallcup

President/CEO
Ultimate Consulting, Inc.
HR Consulting & Executive Placement Services
972-720-8844 phone
972-720-9933 fax
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