Some great advice has already come your way from smart folks so hopefully
you've got enough ammo, but just couldn't stop myself from adding this ...
The first thing that came to my mind was the Sharpie ... I have 3 young
kids, and can prove that the ink is not "permanent" (at least on certain
surfaces) as none of the opportunities the kids have taken over the years to
self-tattoo various scribbles on themselves remain to this day. It does,
however, remain on the staircase railing and newel post. So perhaps the
trick to the argument here is whether it is a pourous surface? Similar to
Ginny's point about the permanence of paper itself.
Sorry, just couldn't resist highlighting (forgive the marker pun, please)
the humor in this disagreement.
Julie
--
Julie J. Colgan, CRM
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On Tue, Jul 13, 2010 at 3:00 PM, Jones, Virginia <[log in to unmask]> wrote:
> Charis:
> Check the requirements for ANSI/NISO Z39.48-1992 (R2002) Permanence of
> Paper for Publications and Documents in Libraries and Archives. It would
> seem to me that paper used for labels and placed on permanent documents
> should also meet the paper permanence standard.
> http://tinyurl.com/2vn4bah
>
>
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Charis Wilson
> Sent: Tuesday, July 13, 2010 2:42 PM
> To: [log in to unmask]
> Subject: [RM] "Permanent Labels" A Records Management Unicorn?
>
> I've been asked by someone why they can use "permanent" labels to mark
> incoming construction submittal documents. I've tried explaining to them
> that
> even though a product may be identified as "permanent" doesn't mean it
> actually is. It only means the adhesive is not intended as a temporary
> attachment like 3M post-its.
>
> They insist however that they've seen label products marked as "permanent"
> and they should therefore be allowed to attach a label to the submittials,
> which usually have very long (e.g. life of the structure) retention
> periods.
>
> I have been looking for some sort of standard that I could provide them to
> help them understand the differences in what an Avery or label manufacturer
> might call "permanent" and what we as records managers, librarians and
> archivists consider to be permanent. I know a few years back there had
> been
> some discussion of ANSI developing standards for permanent label adhesive
> but it doesn't look like that has been accomplished.
>
> Does anyone have any suggestions for where I could find something to help
> me convince these folks that because these records have essentially a
> permanent retention period that they need to use ink stamps to identify all
> the
> project information, not labels that will fade, peel or fall off.
>
> Thanks in advance for all your help.
>
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--
Julie J. Colgan, CRM
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