No matter what technology or retention requirements are developed, I
don't think the creator of a record is ever going to have dominion over
receivers, nor would that be desirable in my view. In order to
accomplish such a feat you would have to breach someone else's firewall
to get at the document you sent them, and also be able to track where
they sent it, and have the ability to delete documents from their
archive. Good luck with that. Network security will always have more
resources than record retention, so I'd assume that going far into the
future, and likely forever, that the recipient will have control of
retention on anything you send them, which should give everyone pause to
consider what they are creating and who they are sending those documents
to, as well as who the recipient might be forwarding those documents to.
I'd give the "interest to support marketable tools to accomplish this
objective" about the same credence as the periodic support given to
inventors trying to create a perpetual motion machine.
William P Creamer Jr.
Records Manager
Willkie Farr & Gallagher LLP
787 Seventh Avenue / New York, NY 10019-6099
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of David Gaynon
Sent: Wednesday, July 28, 2010 11:42 AM
To: [log in to unmask]
Subject: [RM] End of forgetting
I have read the responses to my previous posing with interest. One of
the fascinating intersections between records management and privacy is
what happens when the creator rather then the receiver of the
information is able to control the retention period. So I rather than
the list serv becomes the one to decide how long this message is kept
regardless of the list serv's retention policy.
What if users were able to do the same thing for information entered
into a data base? Is this technologically feasible? I don't know but
there is sufficient interest to support research on developing
marketable tools to accomplish this objective. What happens to our
retention policy if control over retention is ceded or shared with
users?
David B. Gaynon
[log in to unmask]
Huntington Beach CA, USA
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