New York City Dept of Health and Mental Hygiene 
Job Vacancy Notice -- JVN: #81611137902DL 
Civil Service Title:  Administrative Staff Analyst (Level:  MII)
Salary:  $54,740 - $80,000 
Office Title: Director of Records Management
Work Location:  Manhattan 
Division/Work Unit:   Epidemiology/Bureau of Vital Statistics
No. of Positions:  1   
Hours/Shift:  Full-time	
Position(s)#: 871080  

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DIVISION/PROGRAM DESCRIPTION:
The Office of Vital Records has an opening for Administrative Staff
Analyst to serve as Director for Records Management. Vital Records is
responsible for registration, correction, preservation, certification of
copies and security of vital records in New York City: 300,000 births,
death, and spontaneous and induced terminations of pregnancy each year. 

JOB SUMMARY:
You will serve as Director of Records Management manage and direct
overall Records Management functions including daily front line
operations, supervising 15 staff and coordinating all aspects of records
management, including the vault, reproduction, microfilm control and
document retention of Vital Records. You will also serve as
administrator for (VRMS) Vital Records Management System, a custom built
software system for scanning and storing millions of Vital Records.
 
JOB DESCRIPTION:
*	 Direct and coordinate all aspects of records management,
including vault operations, digital imaging, certificate reproduction,
microfilming, forms control, security of safety paper, and security of
safety paper of Vital Records.

*	Review plans for adherence to Department policy and oversee the
installation of new procedures to ensure security and confidentiality of
vital records. 

*	Analyze records management operational systems and prepare
procedural manuals. 

*	Review the installation of microfilm, digital imaging, and other
related equipment, training staff in its use, and provide technical
expertise. 

*	Prepare comprehensive reports and implement recommendations to
improve efficiency. 

*	Analyze and design Vital Records forms, specifications, and
record retention schedules for compliance with City regulations and
corruption prevention guidelines.

*	Responsible for corruption prevention and control within the
Records Management Unit, which includes monitoring of security measures
in all areas involved with vital records production and retrieval and
the credit card, Corrections Unit and Registration Unit.]

*	Train staff and provide technical expertise; analyze records
management operational systems and prepare manuals of methods and
procedures.

*	Incorporate a creative, proactive managerial style and have the
ability to successfully motivate others.

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PREFERRED SKILLS:

IT IS DESIRED THAT ALL APPLICANTS HAVE: 
Strong knowledge of records and document management; experience in
developing and implementing new procedures, systems and programs;
knowledge of electronic document management software (e.g. Documentum);
experience supervising complex operations; excellent oral, written,
administrative and interpersonal skills; customer service experience and
the ability to work under pressure.

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QUALIFICATION REQUIREMENTS:
1. A Master's degree from an accredited college in economics, finance,
accounting, business or public administration, human resources
management, management science, operations research, organizational
behavior, industrial psychology, statistics, personnel administration,
labor relations, psychology, sociology, human resources development,
political science, urban studies or a closely related field, and two
years of satisfactory full-time professional experience in one or a
combination of the following: working with the budget of a large public
or private concern in budget administration, accounting, economic or
financial administration, or fiscal or economic research; in management
or methods analysis, operations research, organizational research or
program evaluation; in personnel or public administration, recruitment,
position classification, personnel relations, employee benefits, staff
development, employment program planning/administration, labor market
research, economic planning, social services program
planning/evaluation, or fiscal management; or in a related area. 18
months of this experience must have been in an executive, managerial,
administrative or supervisory capacity. Supervision must have included
supervising staff performing professional work in the areas described
above;

OR

2. A Baccalaureate degree from an accredited college and four years of
professional experience in the areas described in "1"above, including
the 18 months of executive, managerial, administrative or supervisory
experience, as described in "1" above.
 
NOTE:  NEW YORK CITY RESIDENCY IS REQUIRED WITHIN 90 DAYS OF
APPOINTMENT.

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TO APPLY, PLEASE SUBMIT RESUME ONLINE: www.nychealthcareers.com 
JVN search:   137902  
Post Date:	9/15/2010
Post Until Filled
JVN: #81611137902DL 

The City of New York/NYC Department of Health and Mental Hygiene is an
Equal Opportunity Employer.

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