Todd:
We've done inventories in several ways - just hard media (like paper), just electronic, and hybrid.  The key is to have the appropriate data collection for each record/document series to allow adequate analysis for whatever purpose you are collecting the info.  Our most recent inventory of databases included the following fields (all are questions): Access Database Name, Year Developed, Size on Disk, Location (system/server/file), Business Owner, Business Reason for Keeping, How long keep database,	How long keep records in database, Append or write over records, Append how many records annually, Application Documentation on file, Review Annually, Included on Retention Schedule, and Comments.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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