Jason, this is from the NY State Archives municipal retention schedule. Hope it may help.
[384] Employee medical records
a. First aid records of one-time treatment and subsequent observation of minor illnesses and injuries, as defined in 29 CFR 1910.1020 (d-1) (i-B), if made on-site by a non-physician and maintained separately from the employee medical records: RETENTION: 3 years after completion of treatment and subsequent observation
b. Medical records, other than those covered by part "a", including medical questionnaires and histories, the results of medical examinations and laboratory tests, medical opinions, diagnoses and recommendations, first aid records, descriptions of treatments and prescriptions, employee medical complaints, and related records, for employee who worked one year or longer: RETENTION: 30 years after termination of employment
c. Medical records, other than those covered by part "a", including medical questionnaires and histories, the results of medical examinations and laboratory tests, medical opinions, diagnoses and recommendations, first aid records, descriptions of treatments and prescriptions, employee medical complaints, and related records, for employee who worked less than one year, provided copies were given to the employee upon termination of employment, pursuant to 29 CFR 1910.1020 (d-1) (i-C): RETENTION: 3 years after termination of employment
NOTE: If copies are not given to the employee upon termination of employment, the retention specified in part "b," above, must be followed.
Linda Bull, CRM
Regional Advisory Officer
New York State Archives, Region 9
301 Manchester Rd., Suite 200-A
Poughkeepsie NY 12603
V: (845) 485-2633 or 485-2634
F: (845) 485-2635
[log in to unmask]
www.archives.nysed.gov
>>> Jason C Stearns/NYLIC <[log in to unmask]> 12/1/2010 10:46 AM >>>
No such luck in our case. The clinic is staffed, managed and run by
corporate employees.
Thanks,
Jason C. Stearns, CRM
Corporate Vice President
Corporate Records Manager
Business Resilience Department
New York Life Insurance Company
51 Madison Avenue - Room 1116
New York, NY 10010
Tel 212 576 4701 Fax 212 447 4229
Email: [log in to unmask]
"Lamont, Laura D [Perfect Output Vendor for Sprint]"
<[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
12/01/2010 10:37 AM
Please respond to
Records Management Program <[log in to unmask]>
To
[log in to unmask]
cc
Subject
Re: Employee Health Clinic Medical Records?
Jason,
Does the company actually run the Health Clinic? As in individual medical
professionals who are employed directly by your company run the clinic? We
have a health clinic on our premises but it is run totally by medical
professional contractors, in fact they even lease the space, so none of
the records belong to us. Thus no need to include them in the Corporate
Retention Schedule.
Laura D. Lamont, CRM
Perfect Output | Sr. Records Analyst
Sprint Account | Sprint Nextel Records Management Center
Document Management Services
6391 Sprint Parkway | Overland Park, KS 66251
RMC Telephone: (913)315-4210 | Desk: (913)315-1920 | Fax: (913)
523-8352
E-Mail: [log in to unmask]
If you have a moment, please tell us How are we doing?
For facility issues not related to Records Management please contact
[log in to unmask] , call (866) 767-5444, or chat online via the NEW
LIVE CHAT TOOL. All urgent requests should be submitted via phone.
________________________________
This e-mail may contain Sprint Nextel proprietary information intended for
the sole use of the recipient(s). Any use by others is prohibited. If you
are not the intended recipient, please contact the sender and delete all
copies of the message.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
