Job Title: Public Records Analyst
 
Salary Range: $3,962.56 - $5,469.46 /Monthly
 
Interested candidates should apply on-line at 
http://www.bellevuewa.gov/RegularJobs.htm not later than March 18, 2011.  
First review of applications will occur on March 4, 2011.

General Summary
 
The City of Bellevue is currently accepting applications for the Public Records 
Analyst position, a regular 1.0 FTE in the City Clerk’s Office.  This position 
works with the Public Records Manager to promote and grow the records and 
information management program through providing education and training to 
staff, developing and updating retention schedules, and consulting with staff 
in all departments to assisting in managing their active and archival records in 
all formats.  Performs professional and technical work in analyzing and 
improving policies, practices, and processes relating to the economical and 
efficient maintenance of public records.  
 
Essential Functions of the Job
•  Provide coordination for the management of all City active, inactive and 
historical records in accordance with all required policies and procedures.
•  Facilitate records management outreach to City staff through maintenance 
of the program’s intranet site (SharePoint), developing online user guides, 
administration of the records management intranet resource page, fact 
sheets, and coordinating routine records cleanup events. 
•  Provide guidance to staff on the implementation of the City’s Records 
Retention Schedule, mapping City requirements to State Retention Schedules 
and develop procedures to ensure requirements are updated as needed.
•  Serve as systems administrator for the City’s physical records management 
system (Versatile Enterprise); work directly with software vendor and internal 
IT Systems Analyst on system upgrades or troubleshooting malfunctions.  
Manage quality control of data in the system.
•  Develop and lead training sessions focused on public records and 
information management issues, including public disclosure.
•  Assist with the implementation and development of the City’s Enterprise 
Content Management system (Oracle) by working with the staff in the ECM 
Division, coordinating with users to identify document types and metadata 
requirements, and recommending best practices for system configuration.
•  Assist with public records disclosure, coordinating records responses with 
staff in compliance with the Public Records Act and City policy.
•  Audit usage against budget, negotiate corrections and compile and report 
statistics related to the use of vendors for records storage, secured 
destruction and document conversion services.
•  Assist departments in the identification of departmental vital records and 
the development of a Citywide vital records inventory as part of good records 
management practice and the City’s disaster recovery planning focus.
Education & Experience Requirements
•  College-level course work or graduation from an accredited certificate 
program or graduate from a college or university with a degree in Records and 
Information Management, Library Sciences, Business or Public Administrator.
•  Three or more years of experience in records and information management.
•  Or any equivalent combination of education, experience, and training that 
provides the required knowledge, skills, and abilities.
 Additional Qualification Criteria
•  Knowledge of Washington State laws, rules, and regulations concerning 
records management, inventory, and retention. 
•  Knowledge of RIM concepts, theories, and practices. 
•  Ability to conduct research and present recommendations, both orally and 
in writing. 
•  Experience deploying and/or designing Microsoft Office SharePoint (2007 or 
2010 preferred) or another Enterprise Content Management (ECM) system.
 
Working Conditions & Physical Requirements
•  The physical demands and work environment described here are 
representative of those that must be met by an employee to successfully 
perform the essential functions of this job. Reasonable accommodations may 
be made to enable individuals with disabilities to perform the essential 
functions.
•  Work involves walking, talking, hearing, using hands to handle, feel or 
operate objects, tools, or controls, and reaching with hands and arms.  Vision 
abilities required by this job include close vision and the ability to adjust focus.
•  The employee may be required to push, pull, lift, and/or carry up to 40 
pounds.
•  The noise level in the work environment is usually moderately quiet.
•  Work may routinely require the employee to climb, balance, bend, stoop, 
kneel, crouch, and/or crawl.
 

For further information about the job, please contact Kyle Stannert at 425-
452-6021.  Questions regarding the on-line application process should be 
directed to Human Resources at x4150.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]