Adam, we're in exactly the same situation as you are:  new schedules and old schedules, co-existing.

We have followed the route Janice Hulme recommended in her posting:  the new schedules (see attached) are "pure" business function-based. The flowcharts are for the use of the 99.9999% of the users in each agency who are not (and don't want to become) records managers or attorneys.

The text schedule is in a MS Access database (the attached is a PDF'ed report); the flowcharts are in a MS Visio file (but they are easier to publish as a PDF file).

The outstanding problem for us is creating a "crosswalk" from the old Human Resources schedules to the new one (TBD).

Feel free to ask questions, if you have any.

Very best of luck with your project.

Fred
======================================
Frederic J. Grevin
Director of Records Management Training
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212-788-8615
Cell phone: 347-436-5360
Fax:  212-788-8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
 

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