These are good points. I would think as well that breaking them repeatedly and then discarding the pieces into different trash bins would also be sufficient.
I didn't know about the redactor. Perhaps we could use that on some the political statements rampant in our country, on the same basis - too flammable.
Allen Gebhardt
Regional Records Manager
Cooley LLP
Direct: 650-849-7030 • Fax: 650-849-7400
Email: [log in to unmask] • www.cooley.com
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Tracy LaBenne
Sent: Thursday, June 09, 2011 11:35 AM
To: [log in to unmask]
Subject: Re: shredder question
Snapping is exactly what we do, even though our recycling center has a redactor that will "spit out" none paper materials. If a CD accidentally goes through the center, < dangerous/explosive situation >, not a problem - the center uses water to break down the paper, turning it to mush in seconds. As for floppy's, we simply cut them up with scissors. It's in MHO that the situation is not as complicated as some would like to make it :o)
Tracy LaBenne
Records Manager
Steptoe & Johnson PLLC
400 White Oaks Boulevard
Bridgeport, WV 26330
O: 304-933-8321 F: 304-933-8183 C: 304-677-4279
[log in to unmask]
www.steptoe-johnson.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Link, Gary M.
Sent: Thursday, June 09, 2011 2:15 PM
To: [log in to unmask]
Subject: Re: shredder question
Is a vendor always necessary? Does a CD really need to be shredded, or
can it just be snapped in half? Seems to me that it is easier to destroy
information on a CD, etc., because with paper you have to shred or
otherwise destroy every sheet, check, whatever; but with digital media
you only have to render the storage device unreadable. I once attended a
digital preservation seminar where the presenter scratched a pen down
the info side of a CD and declared the CD permanently unreadable. So if
you have so few CD's, could you consider just breaking them yourself and
not bother with a vendor or a shredder? Oh sure, maybe the FBI can dig a
broken CD out of a lake and have their experts read parts of it, but is
that going to happen to your CD's? Define the destruction/security
measures needed for your organization with a written policy, and then
see if you have the wherewithal to accomplish it yourself without a lot
of added expense.
There is though, the issue of certificates of destruction. Vendors will
issue those; perhaps you can generate them internally if you're
destroying your media yourself.
A steel mill in my former hometown used to toss its records into the
open hearth furnace when their retention expired. I don't know if they
got a certificate of destruction from the foreman -- maybe from the
stripper crane operator. Surely the ladle craneman was too busy...
Gary Link, CRM
Pittsburgh, PA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Barrett Walker
Sent: Thursday, June 09, 2011 1:47 PM
To: [log in to unmask]
Subject: Re: shredder question
Most commercial shredding outfits can handle CD's and floppies as easy
as
paper without having to.....pulverize them. The reason you get push
back
from a vendor is because it cuts in on their back end profit for having
to
sort out the non-paper material before the shredded stuff is sold on the
commodities market. I would continue to use the same vendor and just
toss
in the digital media in with the paper. If they catch you, play dumb.
I would definitely not purchase an additional piece of equipment just
for
cd's and/or floppies.
On Thu, Jun 9, 2011 at 12:06 PM, Gus Harris <[log in to unmask]> wrote:
> Hi folks. At my organization we are now needing to destroy cds and
> floppy disks. We have our paper records shredded by a local vendor
> and could have the cds and disks done as well in a "pulverizer." But,
> we don't have enough yet to justify using the vendor. I'm looking for
> recommendations regarding a small shredder for shredding cds and
> floppy disks. I'd much appreciate hearing what any of you are using
> in this regard so I can make a wise purchase on this type shredder.
>
> Gus Harris
> Records Manager
> The University of West Florida
> Pensacola, FL
> [log in to unmask]
>
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