>>Legal is very involved and the suggested approach is to apply the
retention rule and dispose accordingly.  The challenge is that it may take
years to get through all of the boxes.  
>>

I'd have to wonder if the above statement is accurate WHY you would be
inclined to seek another course of action, irrespective of the potential
cost of the effort?

If Legal counsel sees this as the defensible option, it should be the option
to take.  You did mention those records that aren't imaged are client notes,
correct? So obviously legal feels these cannot be disposed of without some
undue risk.

You mentioned there aren't dates on the boxes, but I'd think the vendors
invoices can assist you in determining how long the boxes have been in
storage, which would give you MINIMUM dates on the content therein, so
that's at least a starting point.  

It also seems logical that the client notes would (in most cases) be
handwritten, so those should be readily identifiable.  Those records could
be evaluated for required retention, pulled and placed in new boxes for
continued retention.

And if each field office has been sending records independently and you know
what they have (by date) in their imaged records and by vendor history in
their physical holdings. You should then be able to pull boxes, sample
content for comparison and be able to make some logical assumptions of what
is a "match", then by hard comparison determine how accurate that is.

Obviously this would still require effort- but if ONE field office is used
as an example, you would be able to scope the effort that would be required
at others and by extrapolation, more accurately estimate the cost of the
effort to complete the project.

Larry
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