Records management system

United States Patent Application 20130304735
Publication Date: 11/14/2013
Filing Date: 03/03/2011

Abstract: A records management system may include a policy management module 
receiving a policy related to retention, disposition or hold of information 
storable on an external storage system. A computerized management module may 
associate a unique record identifier with a collection record including 
metadata for the information. The unique record identifier may enable 
management of the information by the computerized management module when the 
unique record identifier and the information are stored on the external 
storage system.

[10015] According to an embodiment, a central records management system 
(RMS) may implement retention management over a broad range of content 
repositories.

The retention management may include retention, disposition and hold of 
information stored in the content repositories. Disposition of information 
may include destruction of information, or otherwise relocation of 
information.

The term information may be broadly used interchangeably with the terms data 
or items. Examples of data or items may include contracts, invoices, 
customer correspondence, or business documents.

The content repositories may be external to the central RMS. Examples of 
repositories may include archive systems, file servers, or other content 
management systems.

The central RMS may be the records authority where retention policies are 
defined and managed for such repositories. The central RMS may provide a 
mechanism for archival systems to delegate the management of collections of 
stored information to the central RMS. In an example, the archival systems 
may be federated archival systems. In an example, the stored information may 
be compliance information.

The central RMS may thus provide a central point of policy management and 
application. In an example, the central RMS also allows organizations to 
include compliance-type information in records relationships. This provides 
additional business context, for example, in audit and e-discovery 
situations.

Source:
http://www.freepatentsonline.com/y2013/0304735.html
http://www.freepatentsonline.com/20130304735.pdf

With my best regards,
Natasha

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