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OFFICE OF THE MISSOURI SECRETARY OF STATE
Vacancy Notice

To our applicants with disabilities:  If you need assistance with this or any phase of the employment process, please contact our Personnel Office at (573) 522-6254.  Reasonable attempts will be made to accommodate your needs.

POSITION TITLE

STARTING SALARY


Assistant Director for Records Management

$4,530/month - $4,621/month


LOCATION

DEPARTMENT/DIVISION


Jefferson City, MO

Records and Archives Division




General Function and Scope of Responsibility:

The director is responsible for the State Records Management Program. While retaining responsibility for traditional records management systems and practices, the director guides the development of policies and practices relating to emerging technologies. The director represents the Secretary of State's Office in its relations with state agencies and the general public by developing, planning, coordinating, implementing, and documenting all aspects of the records management program. This program includes: development of policies and guidelines; outreach, training, and public relations activities; surveys, scheduling, and consultations; and management of the records analyst, imaging, and record center units.




Essential Job Functions:


Manages, implements, and administers the State Records Management Program.

Plans and recommends legislative initiatives relating to records management policies and procedures to ensure adequate and accessible records are maintained by state agencies.

Oversees professional and technical training for Records Management.

Oversees the development and coordination of training program pertaining to records management for state agencies.

Monitors technical developments that may affect record storage and retrieval functions and evaluates the impact of such developments on the Records and Archives Division and state agencies.

Directs the preparation and administration of the budget for State Records Management.

Directs the preparation of correspondence, reports, procedures, guidelines, and other written material.

Promotes the activities of the Records and Archives Division through speaking engagements and participation in professional organizations that are involved in records and information management.

Performs all other duties as assigned by State Archivist.


Required Knowledge, Abilities, and Skills:

Knowledge of the concepts, methods, and techniques of records and information management.

Knowledge of the principles and practices involved with the collection and disposition of public records.

Knowledge of the concepts, methods, and techniques of project management, database management, and system development.

Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations.

Ability to effectively present information orally and in writing and to respond to questions from associates, state and local agencies, and the public.

Ability to establish and maintain effective working relationships with associates, state and local agencies, and the public.

Ability to identify and analyze needs, construct responsive program initiatives, implement activities.

Ability to supervise, define tasks, make assignments, and evaluate follow-through of records management staff.

Proficient with Microsoft Office Suite.

Familiarity with records management, document management, and electronic imaging products.


Qualifications:

A master's degree in business or public administration with emphasis in information systems, library science with emphasis in information systems, or other related field.

Progressively responsible work experience emphasizing paper, microfilm, and electronic records and information management knowledge.

Thorough knowledge of records and information management theory and practice.

Certified Records Manager designation or the commitment to obtain such.

Demonstrated ability to independently set priorities and to carry out diverse assignments on a timely basis.

Strong interpersonal skills, including the ability to work collaboratively with others.

Demonstrated ability to plan and administer department budget.

Experience in a public records environment highly desirable.

A Missouri Driver's License and the ability to travel statewide.







Posting Period:   Position posted December 3, 2013.  The minimum posting period will end: January 3, 2014.

                                After the minimum posting period, the position may be closed to new applicants and filled at any time.

Application

Procedures:         Application materials (resume, completed application) may be mailed to:  Attention:  Assistant Director of Records Management, Human Resources, Office of the Secretary of State, P.O. Box 1767. Jefferson City, MO 65102. [log in to unmask]<mailto:[log in to unmask]>. EOE.






Shelly J. Croteau, Ph.D., C.A.
Assistant State Archivist
Missouri State Archives
600 West Main Street
P.O. Box 1747
Jefferson City, Missouri 65102
Voice: 573.751.4303
Fax: 573.526.3867


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