Hi There,

We are in the process of doing Email clean-up project for our Agency. 
Suggestions include converting business value emails to PDF and saving to 
shared drives.  Concerns have been raised that metadata may be lost and 
these business value records would loose their authenticity if requested 
for an Access to Information and Privacy Request or for litigation. 
Since date, time, and all relevant information from an email is saved and 
searchable when converted to .pdf using Adobe Acrobat, would there really 
be any issues?   Doesn't .pdf help authenticate information in some 
situations? 

Thanks for you advice and input with this matter,

Shelly 

Shelly Smith

Information and Records Services Officer
Public Health Agency of Canada / Government of Canada
[log in to unmask] / Tel: 204-789-2008



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