Controls Over Records Storage Costs Could Be Improved

*WHAT TIGTA FOUND*

TIGTA identified two areas in which controls over records storage costs
could be improved.  Specifically, TIGTA found that, as of June 2013, the
IRS had 238,523 cubic feet of records past due for disposal for which it
was obligated to pay ongoing monthly storage costs.  As a result,
unnecessary costs of more than $700,000 were incurred for those records.
During our audit, the IRS took a number of actions to address the volume of
records past due for disposal and minimize future costs.  The IRS reduced
its volume of records past due for disposal from 238,523 cubic feet as of
June 2013 to 16,013 cubic feet as of March 2014.

TIGTA also found that the review process and documentation supporting
records storage service invoices were not sufficient to reasonably validate
the charges billed for the services.  For example, TIGTA’s review of the
invoice certification process from May 2013 through March 2014 did not
identify any evidence that the IRS performed a review of supporting
information available from the National Archives and Records Administration
or in any way compared the invoiced charges to IRS internal records prior
to certifying the invoices for payment.  During this period, the IRS paid
the National Archives and Records Administration $30.8 million for storage
services.  The IRS acknowledged that the approach used to certify these
invoices needed improvement and advised TIGTA that it is in the process of
addressing this issue by developing additional guidance specifically
focused on reviewing and validating invoice charges.

*WHAT TIGTA RECOMMENDED*


 http://1.usa.gov/1rzbPqX

Source:
http://www.treasury.gov/tigta/auditreports/2014reports/201410074fr.html
See if people are clicking on this link: http://1.usa.gov/1rzbPqX+
Try the bitly.com sidebar to see who is talking about a page on the web:
https://bitly.com/pages/sidebar

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]