First of all … Amy’s Disclosure. I’m a dirty, rotten, stinkin owner of a commercial records management facility.
And when I do the simple math on what is being charged, it appears that the federal government is paying a little less than 51 cents per cubic foot per month to store their records with the National Archives. Holy Smoke! Have I deciphered this incorrectly (I’m from Nashville and my math can easily be questioned.) But this appears to be an enormous amount of money paid for records storage – much higher than we charge here in Nashville.
So where am I going wrong here?
R. Stephen Richards
President & CEO
Richards & Richards
Nashville, TN
615-242-9600
www.RichardsandRichards.com<http://www.RichardsandRichards.com>
P Please print multiple copies of this email. We have a large shredder.
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of RECMGMT-L automatic digest system
Sent: Thursday, October 16, 2014 11:00 PM
To: [log in to unmask]
Subject: RECMGMT-L Digest - 15 Oct 2014 to 16 Oct 2014 (#2014-282)
There are 5 messages totalling 206 lines in this issue.
Topics of the day:
1. ARMA Conf - State/Local Roundtable
2. IRS Controls Over Records Storage Costs Could Be Improved
3. IRS Spent $33 Million to Store Paper Tax Records
4. UPDATED: TURN advocacy group files motion to force PG&E to release many
more of its emails with CPUC - San Francisco Business Times
5. White Paper | E-Discovery in Asia – what are the emerging best practices
for handling the legal, regulatory, cultural and technical challenges? |
FTI Technology
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Date: Thu, 16 Oct 2014 00:23:42 -0400
From: Steve Whitaker <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: ARMA Conf - State/Local Roundtable
Alice, I have an "out of the box" idea. The Utilities Roundtable is featuring a dynamic presentation by Colonel Ray Johnson (USMC) titled Social Media & Records Management. This presentation is applicable to any industry sector. It was presented at a chapter ten months ago and is still being discussed by members today.
Sat, 10/25: 4:30 PM - 6:30 PM
Roundtable
Hilton San Diego Bayfront
Room: Indigo A
Hey, who is your buddy? Hmmm? Come network with us. We want you; and the Utilities Roundtable offers dynamic information that WILL benefit you and your organization.
Best regards, Steve
Steven D. Whitaker, CRM, IGP
On Wed, Oct 15, 2014 at 1:07 PM, Alice Young <[log in to unmask]<mailto:[log in to unmask]>> wrote:
> Good afternoon, all! Hope you are having a wonderful Wednesday!
> <snip>
>
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------------------------------
Date: Thu, 16 Oct 2014 08:06:07 -0500
From: PeterK <[log in to unmask]<mailto:[log in to unmask]>>
Subject: IRS Controls Over Records Storage Costs Could Be Improved
Controls Over Records Storage Costs Could Be Improved
*WHAT TIGTA FOUND*
TIGTA identified two areas in which controls over records storage costs could be improved. Specifically, TIGTA found that, as of June 2013, the IRS had 238,523 cubic feet of records past due for disposal for which it was obligated to pay ongoing monthly storage costs. As a result, unnecessary costs of more than $700,000 were incurred for those records.
During our audit, the IRS took a number of actions to address the volume of records past due for disposal and minimize future costs. The IRS reduced its volume of records past due for disposal from 238,523 cubic feet as of June 2013 to 16,013 cubic feet as of March 2014.
TIGTA also found that the review process and documentation supporting records storage service invoices were not sufficient to reasonably validate the charges billed for the services. For example, TIGTA=E2=80=99s review o= f the invoice certification process from May 2013 through March 2014 did not identify any evidence that the IRS performed a review of supporting information available from the National Archives and Records Administration or in any way compared the invoiced charges to IRS internal records prior to certifying the invoices for payment. During this period, the IRS paid the National Archives and Records Administration $30.8 million for storage services. The IRS acknowledged that the approach used to certify these invoices needed improvement and advised TIGTA that it is in the process of addressing this issue by developing additional guidance specifically focused on reviewing and validating invoice charges.
*WHAT TIGTA RECOMMENDED*
http://1.usa.gov/1rzbPqX
Source:
http://www.treasury.gov/tigta/auditreports/2014reports/201410074fr.html
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------------------------------
Date: Thu, 16 Oct 2014 08:08:52 -0500
From: PeterK <[log in to unmask]<mailto:[log in to unmask]>>
Subject: IRS Spent $33 Million to Store Paper Tax Records
IRS Spent $33 Million to Store Paper Tax Records
The Internal Revenue Service paid approximately $33 million for paper tax records storage services in fiscal year 2013, and as of March 2014, and the agency had 5.42 million cubic feet of paper tax records stored at various Federal Records Centers across the country, according to a new report.
The report
<http://www.treasury.gov/tigta/auditreports/2014reports/201410074fr.html>,
from the Treasury Inspector General for Tax Administration, pointed out that inefficient management of costs related to records storage reduces the resources that the IRS has available to deliver its mission.
http://bit.ly/1DfdFpD
Source:
http://www.accountingtoday.com/news/tax-essentials/irs-spent-33-million-to-store-paper-tax-records-72338-1.html
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------------------------------
Date: Thu, 16 Oct 2014 08:14:47 -0500
From: PeterK <[log in to unmask]<mailto:[log in to unmask]>>
Subject: UPDATED: TURN advocacy group files motion to force PG&E to release many more of its emails with CPUC - San Francisco Business Times
UPDATED: TURN advocacy group files motion to force PG&E to release many more of its emails with CPUC
PG&E said in mid-September that more than 65,000 emails were sent between regulators and the San Francisco-based utility since early 2010. But it's unclear how many of those communications concerned a controversial ongoing rate-setting case, PG&E's gas transmission and storage operations or other matters related to the September 2010 gas pipeline explosion and fire that devastated San Bruno's Crestmoor neighborhood and underlies the current controversy.
The Utility Reform Network
<http://www.bizjournals.com/profiles/company/us/ca/san_francisco/the_utilit=
y_reform_network/232520>
said early Tuesday that the motion is an attempt to show "whether PG&E engaged in other secret efforts to rig the Commission=E2=80=99s decision-ma= king process in PG&E=E2=80=99s Gas Transmission and Storage Rate Case." It wants= to find out if the utility has other documents "reflecting private, off-the-records communications" with regulators that could affect the rate case and related issues.
http://bit.ly/1F3uB4k
Source:
http://www.bizjournals.com/sanfrancisco/blog/2014/10/pg-e-turn-san-bruno-ex=
plosion-emails-cpuc.html?page=3Dall
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------------------------------
Date: Thu, 16 Oct 2014 08:01:20 -0500
From: PeterK <[log in to unmask]<mailto:[log in to unmask]>>
Subject: White Paper | E-Discovery in Asia =?UTF-8?Q?=E2=80=93_?= what are the emerging best practices for handling the legal, regulatory, cultural and technical challenges? | FTI Technology
White Paper | E-Discovery in Asia =E2=80=93 FTI Technology FTI Technology and Asian Legal Business Magazine partnered to interview legal professionals in Asia on the e-discovery transformations underway in the region. Sixty-five individuals from corporations and law firms completed an extensive online survey, while five e-discovery experts participated in phone interviews.
http://bit.ly/1rac7of
Source:
http://www.ftitechnology.com/Resource-Center/White-Papers/E-Discovery-in-As=
ia--091514.aspx?asset_Campaign_ID=3D701C00000012Wk2&src=3DEMC-Email&cn=3DE-=
DiscoveryinAsiaSurveyResultsonBestPractices&bu=3DTAL&pt=3D&et=3Dpromotion
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End of RECMGMT-L Digest - 15 Oct 2014 to 16 Oct 2014 (#2014-282)
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