All,
The Texas State Library and Archives Commssion is seeking applicants for
two Government Information Analyst postions. Both positions may be
filled at either the trainee or analyst level. If you have questions
please contact the Human Resources Office at the number below. You can
download the application forms at www.tsl.texas.gov.
Thank you.
Craig Kelso, CRM
Division Director
State and Local Records Management
Texas State Library and Archives Commission
1201 Brazos Street
P.O. Box 12927
Austin, TX 78711-2927
512-463-7610
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www.tsl.texas.gov <http://www.tsl.state.tx.us/>
The Texas Record <https://www.tsl.texas.gov/slrm/blog/>
Position: Government Information Analyst/Trainee
State Classification: 1570/1572/Program Specialist I/III
Job Posting Number: FY15-029
Starting Wage: B-17/B19 - $3085 - $3650/per month
Division: State and Local Records Management
Posting Date: 05/01/2015
Work Location: 1201 Brazos, Austin, TX
Application Deadline: 05/11/2015@ 5pm
Mailing Address: P.O. Box 12927 Austin, Texas 78711
Date Available: 06/01/2015
Established Work Hours: M-F (8 am - 5 pm)
Tests/Other Requirements: See below
Contact: Human Resources Office at (512) 463-5474
Number of Openings: 2
***TO APPLY APPLICANT MUST SUBMIT A STATE OF TEXAS APPLICATION. A
SUPPLEMENTAL DATA SHEET FROM THE TEXAS STATE LIBRARY MUST ALSO BE
SUBMITTED ALONG WITH ITEMS LISTED IN THE "OTHER REQUIREMENTS" SECTION OF
THE JOB DESCRIPTION. SEE WWW.TSL.TEXAS.GOV FOR COMPLETE APPLICATION
PROCEDURES. REASONABLE WORKPLACE ACCOMMODATIONS MAY BE REQUESTED BY
CALLING THE AGENCY'S ADA COORDINATOR. THE TEXAS STATE LIBRARY IS AN
EQUAL OPPORTUNITY EMPLOYER***
SUMMARY
Performs routine and basic to complex research and consultative work in
records and information management. Work involves assisting with or
advising and instructing state and local Texas government officials on
records and information management issues. Works under close to general
supervision with minimal to moderate latitude for initiative and
independent judgment.
ESSENTIAL TASKS:
Government Information Analyst Trainee (GIA Trainee)-
Under close supervision, advises and guides Texas government officials
on information management issues, state records laws and rules, and the
development of compliant information management practices.
Conducts previously developed training programs and presentations, with
assistance from more tenured staff, to promote sound government
information management practices.
Under close supervision, coordinates state and local government actions
to comply with Texas State records management laws and rules, to include
guiding the establishment of programmatic policies and appraising
records retention schedules.
Researches, analyzes, and evaluates new and existing state or federal
legislation, state, federal or judicial administrative rules and
guidelines, industry standards and regulations, advances in information
management technologies, and issues of strategic importance to determine
impacts on information management programs.
Recommend revisions to administrative rules and guidance for improvement
of information management programs, as applicable.
Participates in special projects; projects can be internal (agency or
division), or with federal, state, and local governments and/or
legislative committees.
Perform related work as assigned.
Attend work regularly in accordance with agency leave and attendance
policies.
Comply with all applicable agency policies and procedures.
Government Information Analyst (GIA)-
Assist with or advises and guides Texas government officials on
information management issues, state records laws and rules, and the
development of compliant information management practices.
Assist with developing and conducting new and existing instructional
programs and presentations to promote sound government information
management practices.
Coordinates state and local government actions to comply with Texas
State records management laws and rules, to include guiding the
establishment of programmatic policies and appraising records retention
schedules.
Researches, analyzes, and evaluates new and existing state or federal
legislation, state, federal or judicial administrative rules and
guidelines, industry standards and regulations, advances in information
management technologies, and issues of strategic importance to determine
impacts on information management programs.
Recommends revisions to and assist with editing administrative rules and
guidance for improvement of information management programs, as
applicable.
Participates in special projects; projects can be internal (agency or
division), or with federal, state, and local governments and/or
legislative committees.
Perform related work as assigned.
Attend work regularly in accordance with agency leave and attendance
policies.
Comply with all applicable agency policies and procedures.
MINIMUM QUALIFICATIONS:
For GIA Trainee-
Education: Bachelor's degree from an accredited four year college or
university.
Substitution: Four years of full-time relevant experience in any two of
the twelve specific areas of knowledge and expertise listed below may
be substituted for education on a year for year basis.
Experience using standard desktop software, such as Microsoft Word,
Excel, and PowerPoint.
Demonstrated ability to speak and write using well-organized and
grammatically correct English
Ability to communicate and work effectively with government officials
Ability to work and collaborate with other colleagues or team members in
a professional manner
Ability to maintain work-related standards under close to moderate
supervision with minimal to limited latitude for initiative and
independent judgment
Ability to research, analyze, and evaluate data and information to
formulate conclusions and communicate guidance verbally or in writing
Ability to deliver training or present information to groups
Ability to apply standardized information management strategies and
procedures to unusual and/or critical situations
For GIA-
Education: Bachelor's degree from an accredited four year college or
university.
Substitution: Four years of full-time relevant experience in at least
three of the twelve specific areas of knowledge and expertise listed
below may be substituted for education on a year for year basis.
One year of full-time work experience in at least three of the twelve
specific areas of knowledge and expertise listed below.
Six months experience delivering face-to-face or web based training
modules.
Work experience using standard desktop software, such as Microsoft Word,
Excel, and PowerPoint.
Demonstrated ability to speak and write using well-organized and
grammatically correct English
Demonstrated ability to communicate and work effectively with government
officials
Ability to work and collaborate with other colleagues or team members in
a professional manner
Ability to maintain work-related standards under general supervision
with moderate latitude for initiative and independent judgment
Ability to research, analyze, and evaluate data and information to
formulate conclusions and communicate guidance verbally or in writing
Demonstrated ability to develop or deliver training and present
information to groups
Ability to apply standardized information management strategies and
procedures to unusual and/or critical situations
For all classifications-
Areas of knowledge and expertise: develop or deliver records management
training modules; electronic records management; records inventory and
appraisal; retention schedule development; development or implementation
of records management policies and procedures; imaging applications;
design and implementation of filing systems; reports management;
archival appraisal; information security; business continuity; or
records center management.
PREFERRED QUALIFICATIONS:
GIA Trainee -
Bachelor's or Master's degree in information science, public or business
administration, history, or government
Experience developing or delivering face-to-face or web based training
modules
Experience in assisting with or conducting records inventories and
developing retention schedules
Experience developing rules for ingesting, managing, or dispositioning
electronic records
Experience with records management programs
Knowledge of federal and Texas statutes, Attorney General opinions, and
regulations affecting records management
GIA -
Bachelor's or Master's degree in information science, public or business
administration, history, or government
Professional certification in field of information and records
management, such as CRM, CA, IGP or ERm
Experience in assisting with or conducting records inventories and
developing retention schedules
Experience developing rules for ingesting, managing, or dispositioning
electronic records
Full-time work experience with records management programs
Knowledge of federal and Texas statutes, Attorney General opinions, and
regulations affecting records management
OTHER REQUIREMENTS AND INFORMATION
Occasional overtime work, including nights, weekends, and holidays may
be required.
Overnight travel and travel by personal auto and commercial air
required.
Complete college transcripts and technical writing samples must be
submitted at time of application including at least one training module
that was developed or delivered.
A 15-minute instructional presentation, on a non-records management
subject of the applicant's choice, will be conducted at the time of
interview.
Must have valid motor vehicle operator's license or obtain Texas license
within 30 days of employment.
Copy of valid auto insurance card and driving record required of
selected applicant.
Ability to work in a non-smoking environment.
SUPERVISION
Reports to Manager, Records Management Assistance
No supervisory responsibility
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