Mellisa wrote

 "Picture a large Circle - everything within the large circle is Company
Information
Now picture a smaller circle within the larger circle - everything
within the smaller circle is Company Record
Now picture an even smaller circle within the second circle - all that
is Company Business Records"

My question would be how do you then consistently manage the stuff in the 
company records circle that don't meet the requirements of a company 
business record.  Is it by definition ? 

Then I ask the question if we're considering ourselve's Records & 
Information management (RIM) professionals do we/how do we consistently 
manage the information/company records circles so the bucket of stuff 
employee's consider valuable to them to do their jobs doesn't grow grow so 
large it creates a huge liability/risk to the company.  Simply starting to 
worry about records when they're declared a record is something I've been 
told and don't believe.  We need to begin the management process at 
creation and then if the document/etc doesn't become a record have a 
consistent process to get rid of it.  That's where my question came from 
because if the record definition is general enough all these documents are 
records and must be managed.

I guess putting it another way is : Don't we start managing it at the big 
cirlce level and how do we manage the stuff that never gets to the company 
business record cicle.


Steve Petersen CRM
Records Manager
Rockwell Collins Inc
319.295.5244

"Bringing Order Out of Chaos" 

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