The boxes have specific locations, and boxes go back to the original
location. I recognize that is not what many large centers do, however, it
works for us as we do not have that high of a retrieval rate. Interestingly
enough, in 3 years of operation, we have had no more than 10 entire boxes
pulled, in all other cases it is specific files from the boxes. We have
never lost a box that has been requested, so the system works for us. Each
storage bay is 8 boxes wide. So, 4 x 4 x 8 = 128 boxes per bay.

As I said in a previous reply, we guesstimate lower frequency and higher
frequency accounts and box types when they are first placed, with the
guestimated lower pull rate going to the back. Of course that is not
perfect, but the vast majority that we pull are in the first two rows. 

Andy von Busse 


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Greg Schildmeyer
Sent: Wednesday, October 29, 2008 8:58 AM
To: [log in to unmask]
Subject: Re: [RM] Offsite Storage Box Stacking

Andy,

I come from a NARA Federal Records Center background, where each box has a
unique location on a shelf (6 boxes per shelf,1 high).  I'm curious about
other methods. Besides being 4 high and 4 deep, how wide is your storage
unit?  In your system, how do you track the location of a particular box
when you go to pull retrievals?  Does the computer tell you precisely where
it's located in your 16-box Rubic's cube, or do you have to "search until
you find it" within a general area?  After you pull the desired records or
box, do you put all the ones you had to move back in their original location
(minus the pulled boxes), or do they go to the back of the stack?  If they
go to the back, I can see where the less-frequently accessed boxes would
eventually end up in the back two rows.

Greg Schildmeyer, CRM

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