Stephen:

Your last comment, "...this should have taken place when the matter 
closed..." gives rise to a few questions/ideas.

Based on the comment, sound to me as if this may have been a litigation or 
investigative matter now settled.  Are the records originals or copies?  If 
copies and the originals are, or have been, treated based on their retention 
requirements then these are likely ready for final disposition.

If they are originals and the department of origin is know, you might look 
at them in light if the longest retention period known for that part of the 
organization.  If it is going to be a long retention period and there is not 
going to be any reference (does not sound as if there will be since there 
appears to be not good indexing) then you might consider parking them in a 
very low cost storage situation until the end of that time and then dispose 
of them.

I don't have any information on what is a statistically significant sample, 
or associated case/precedence.

Tod Chernikoff, CRM
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--------------------------------------------------
From: "Stephen Cohen" <[log in to unmask]>
Sent: Tuesday, May 05, 2009 10:43
To: <[log in to unmask]>
Subject: Re: [RM] Statistical sampling for final disposition

Thanks Gary--

Does the inventory have at least a record series title and inclusive dates 
for each box?

There are no discernible records series, just sets of records with similar 
descriptive terms. Few if any records have dates, but we are certain that 
most recent records are dated 2000.

Is the organization that gave you the boxes one that your company purchased, 
and you are now legally responsible for the records, liabilities, etc?

These are records from our own company that were transferred back to us. 
Ideally this should have taken place when the matter closed in 1999.
 

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