http://bit.ly/8yp5iv

It's not *THAT OMG, this one is the Objects Management Group, been around
since 1989, but who'daknew they were developing specs for Records Management
Services??  Great way to end the year...

NARA is working with this group as the source of "RM Practice" knowledge,
which is why this is how RM services are defined/described:

The specification describes a set of services that support the basic
activities to be applied to a record over its life-cycle from “set aside” to
its disposition where disposition is either its destruction or transfer to
another legitimate authority. It makes no attempt to define what should or
should not be a record. Record determination is based on the rules of the
business creating the records. The services are used to establish evidence
of the management of records as well as the record itself.
The activity of “set aside” is a term used to describe simply the action of
an individual who deems something to be a record. By this decision, the
individual confers onto the record requirements for its maintenance and
management, and the capture of evidence that these requirements are met.
Evidence includes information such as the individual who made this decision,
initiation of a way to ensure its authenticity, and its provenance - the
organization and the business reasoning for why it is a record.
Authentication is the term used to ensure that the record has not been
changed in any way and has not been tampered or altered at any point in its
life-cycle.
The decision to keep something as a record is typically driven by the
business rules associated with the business activity that created it.
Further, the record is not generally managed in isolation from other
records. The record is usually kept with other records like it, that is, you
keep records of travel with other records of travel. This “keeping together”
establishes the concept of categorization; a travel record is kept with
other travel records in the Travel Records Category.
Categories are usually segregated into chronological sets such as a calendar
or fiscal year. A business sets this interval at whatever is best for them,
usually based on a decision of cost and ease of use; there are exceptions.
An external authority such as a court or regulatory agency can direct the
chronological interval to manage records and the period of time to hold them
before they can be destroyed or transferred. Keeping records in sets allows
easy retrieval of a record. You can find a record created in 2006 easier in
the set of only the 2006 records rather than finding it in a set that covers
ten years.
During a records life-cycle, many things can happen and these activities are
captured as evidence of the management of the record. A recordkeeper can
change, the method of ensuring authenticity can be updated to a more secure
method. The record category can change or the disposition can be changed.
Disposition of a record can be suspended by a legitimate authority, that is,
a record identified for destruction cannot be destroyed because an order has
been received suspending the destruction pending the outcome of some other
event, e.g., a court case, a hearing on an issue, administrative hold
pending a review of the disposition itself.
The disposition of a record is the final outcome in a records life-cycle.
There are only two possible outcomes for a record; destruction or transfer.
Transfer is sending them to an archive or donating them to a library. In
either event, the transfer is the passing of legal custody of the record to
another entity.

Guess working in a vacuum is a cool way to develop specs that will likely be
described eventually by that community as 'standards' for electronic
messaging?? Man, if *I WERE* in charge of a group that's supposed to be
generating standards that represent requirements to satisfy record keeping
practices for content, I think I'd be all over this.

Larry
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